What documents or information do I need to provide during onboarding?

Our top priority as a payment facilitator is to ensure that all recipients are registered as an active campaign or organization with their appropriate authority (e.g., FEC, IRS) and that the funds get deposited securely and quickly to the appropriate bank account associated with that registered entity.

In order to do that, we will ask new recipients to provide these forms for account verification:

1. Registration Documentation
   1. Campaigns (State/Local/Federal)
      1. As a part of our due diligence process, we require a copy of your registration with a relevant electoral board. Typically, this is a Statement of Organization, a Declaration of Treasurer, or a signed and stamped Declaration of Candidacy.
      2. If your jurisdiction is one of the handful in the country that does not require registration, please contact recipients@oath.vote to arrange alternative documentation.
   2. Nonprofits (two documents)
      1. We require both federal and state filing/registration documentation.
      2. This is your (1) IRS determination letter, and (2) state registration/tax exemption certificate.
2. EIN Letter
   1. As part of our due diligence process, we require a copy of your campaign/organization’s registration for an Employer Identification Number (EIN) with the Internal Revenue Service.
   2. If you established your committee using the candidate’s or treasurer’s SSN, please contact us at recipients@oath.vote to arrange alternative verification documentation.
   3. If your campaign or organization’s name has changed since originally registering for an EIN, please contact recipients@oath.vote.
3. Bank Documentation
   1. Either a true void check (NOT an electronically-generated check) OR signed bank letter that meets the following requirements:
      1. Printed on the bank’s official letterhead.
      2. Signed by a bank representative.
      3. Includes the full domestic ACH routing number.
      4. Includes the full account number.
      5. Lists the full legal name of the account holder and the committee's name.
4. Recipient Headshot or Logo
   1. This image will appear on the Oath website and any donation pages where you are featured as a recipient.
   2. If you do not have a headshot or logo at the moment and need to bypass this step, you can submit a blank document in lieu of an official logo where the onboarding form indicates.
   3. If you update your headshot or logo after you have finished onboarding, feel free to email a copy to recipients@oath.vote so we can update your photo.